Executive Assistant / Operations Coordinator

Position filled
While this position has been filled, we'd still love to hear from you!

Hidden Door is a game technology studio building the first narrative AI — a platform that transforms any work of fiction into an infinite social roleplaying experience, bringing together players, authors and other creators.

Role overview

We're looking for an executive assistant / operations coordinator to support our founders as we scale! In this role you'll play a critical role in growing Hidden Door as we build the future of immersive entertainment, with primary responsibility for coordinating a variety of activities including calendar management, team meetups, interviews, finance and HR operations.

Things you'll do:

  • Support founders in scheduling and calendar management.
  • Plan travel, agenda, and activities for global team meetups and events.
  • Coordinate remote candidate interview experiences.
  • Handle finance and HR operations, such as invoice management, new employee onboarding, and related tasks.
About you

We'd love to meet if you have:

  • Excellent judgement and clear written and verbal communication skills.
  • Ability to take high-level direction, figure out a plan, and get things done. You are extremely reliable.
  • Experience managing multiple projects at the same time.
  • Fluency with e-mail, calendars, Slack/Discord, spreadsheets, etc.

And it'd be ideal if you also have:

  • A passion for fiction and/or playing RPGs.
Other things to know
  • We're a small, fully remote international team, focused on North American and Western European time zones.
  • The whole team meets up quarterly IRL, often internationally, for planning and fun. Recently we've been to New Orleans and Lisbon! Expect adventure 🚀
  • We're flexible about working hours and trust you to bring your best. Both co-founders have young children and we are committed to a healthy, balanced life.
  • This is a startup 😉 We're building a company together as much as we are building a game together, and we want your help.
  • We value curiosity, creativity, and diverse perspectives.
  • We strongly encourage candidates from under-represented or non-traditional backgrounds to apply.
  • 🏝️ Unlimited vacation (with minimum vacation requirement 🙂)
  • 🏠 Fully remote team and culture
  • 🩺 100% medical, dental, and vision for employees, and family coverage
  • 💪🏻 Reproductive and gender-affirming care benefit
  • 💵 $1,000 annual home office budget ($2,000 your first year)
  • 🥇 Competitive salary and equity
  • 🙈 No NFTs or crypto